Specialized service focused on the planning, management and control of procurement and contracting processes in industrial projects, ensuring the efficient acquisition of equipment, materials and services while meeting quality, cost and schedule objectives.
Procurement and Contract Management encompasses all activities required to define sourcing strategies, select suppliers and manage contracts throughout project execution. Within EPCM projects, this service plays a critical role in ensuring transparency, cost control and procurement optimization while allowing the client to retain ownership of all contracts. By combining technical expertise, market knowledge and contract administration capabilities, EIA21 ensures that equipment, materials and services are procured efficiently, minimizing risks and supporting successful project delivery.
Procurement Strategy Development
Definition of the project procurement plan, including contract packaging, sourcing strategies (lot-based contracting, critical equipment procurement, material supply strategies), market analysis and purchasing schedules.
Tender Documentation Preparation
Preparation of technical and commercial bid packages, specifications, requisitions and scopes of supply for suppliers and contractors.
Tendering and Bid Evaluation
Management of Requests for Quotation (RFQs) and Requests for Proposal (RFPs), including technical and commercial evaluation, bid tabulation and award recommendations.
Contract Negotiation and Award
Negotiation of technical, commercial and contractual conditions, followed by the formalization of supply and service contracts.
Procurement and Contract Administration
Monitoring contract performance, including manufacturing follow-up, inspections, delivery schedules and issue resolution.
Change Order and Claims Management
Control of contractual modifications, scope changes and claims management throughout project execution.
A comprehensive set of documents, records and management tools that ensure traceability, transparency and efficiency throughout the procurement and contract management process.
Document defining the procurement strategy, contract packages, purchasing schedule and project priorities.
Technical and commercial bid packages, purchase requisitions and supporting documentation required to launch procurement processes.
Structured analyses of submitted proposals, assessing technical compliance, commercial conditions, delivery schedules and associated risks.
Formal contractual documentation governing relationships with suppliers and contractors, including technical, commercial and legal requirements.
Periodic reports tracking purchase orders, manufacturing status, inspections and deliveries to ensure compliance with project schedules.
Comprehensive documentation containing technical, commercial and contractual information relating to each supplier and contract.
Controlled documentation of contractual changes, deviations, claims and related actions taken during project execution.
Ensures strategic procurement and contract management
that optimizes costs, mitigates supply chain risks and guarantees the timely delivery of critical equipment, materials and services.
This service is typically implemented once the project's technical scope has been defined (Basic Engineering or FEED) and becomes critical during execution to ensure the timely and cost-effective supply of equipment, materials and services.
Contact our team to assess the initial feasibility of your project.
